Hello Dreamboat Hello Dreamboat
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Personalization

Logistics

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User's Name
Logged in as: user@example.com
My Trip Planner
Dashboard
Rooming
Profile
Transfers & Flights
Itinerary
Notifications
Trip banner
Monthly Review
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Sun Mon Tue Wed Thu Fri Sat
Notes
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Reminders
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Required Transactions
Type
Due
Method
Contact
Description
Notify Me
Action
Status
Logistical Reminders
Type
Due
Notify Me
Status
Added reminders are not admin locked
PROFILE
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Displayed name here
Profile
User Information
Email
Phone
Organization Details
User Information
Address
Contact Info
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Rooming

Accommodation Details

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Updated:
Participants
Rooms Needed

Room Category

Spreadsheet Tab

Operational rooming sheet

Track the hotel-facing list here. The portal view stays modern and editable, while Excel export reproduces the partner-ready format from your reference.

Header details

Group information

# Last Name First Name Adult Children Infant Share Arrival Departure Nationality Passports Bus Code / No. / Color Comments
Export notes

Excel output

The Excel action above exports this tab into the exact hotel-facing spreadsheet structure from your reference image.

Column C-F

Use the family breakdown fields for Adult, Children, and Infant counts. Example: 2 adults, 1 child, 1 infant.

Share

Leave blank for single rooms. For double or triple rooms, use the same share number for all guests sharing the room.

Arrival / Departure

Fill these only when individual travelers arrive or depart on dates that differ from the main group dates.

Bus / Comments

Use bus details only if the group has more than one bus. Comments can capture rooming notes, allergies, connecting rooms, accessibility, or leader status.

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Flights
Flight Arrivals
DATE NAME AIRLINE / FLIGHT NUMBER ETA PAX STATUS GROUND TRANSPORT DESTINATION COMMENT
Flights
Flight Departures
DATE NAME AIRLINE / FLIGHT NUMBER ETD PAX STATUS GROUND TRANSPORT DESTINATION COMMENT
QP Document Viewer
Notes